Tips for Data Driven Meetings Organizing

In most cases, team meetings are the most unproductive part of the workday, because they’re not organized properly. People use this time to talk about their failures, or blame or hold someone accountable when the focus should be on the data, which the meeting should be based on. After that, the effectiveness of your meetings will improve markedly, and in this article, we will share specific tips on how to create productive data meetings.

How focusing on data increases productivity

So how exactly does meeting productivity manifest itself if you decide to change your strategy and focus your attention on data during a meeting? Below we’ll tell you exactly how meetings based on data will impact your company’s productivity:

  • Focusing business meetings on data greatly reduces the amount of time you spend in that meeting. They delineate the company’s performance and each employee’s actions so that no one has unnecessary questions. This saves time and consequently leaves your employees with more energy to be as engaged in the discussion as possible
  • If there is good and accurate data in your discussion, the time you spend arguing about the numbers can be used to generate healthy and relevant debate, make the right decisions, and improve
  • Debates in turn lead you to form cool ideas
  • You improve the quality of your employees and train them to be orderly, with facts and basic analysis of data
  • Your position as a leader is reinforced because the rest of the employees see you as a pillar and responsibility

Styles of board management software meetings to avoid

Business company meetings have their styles, which largely determine the outcome, and below we will look at two types of style and what problems may arise as they are used.

The first style can be called freestyle, it does not involve any prior preparation of the participants. The data in such a case is not gathered into a coherent whole, so your meeting runs the risk of deviating from an important topic. When the meeting has no clear structure, the discussion of the data will also be quite fuzzy, and participants will not be able to understand and work with the information given to them, even if it is completely understandable to them.

The second style is over-preparedness; it creates an adversarial environment in such a serious setting. Participants can stretch their time and take a long time to analyze the information they have. Because the participants are in constant tension they are exhausted and do not give themselves completely to the solution of the problem.

If you compare these two styles and data meetings with the use of board management software, the second has clear advantages because everything is structured, and the conversation is based only on the proposal of ideas.

Make your meetings work

To handle a data-driven meeting effectively, board management and our following recommendations can help you:

  • Start the meeting by sounding out your current situation, how the company is doing, based on the data
  • What you would like to improve and what you can do to improve your data metrics
  • Hear ideas, plans, and suggestions from your employees to help with this or that issue
  • What’s your plan of action and who has to do what?

It’s also worth noting that this style of meeting also requires preparation:

  • Before the meeting, make sure your data collection system is up and running smoothly
  • If you doubt the accuracy of the data or think there may be a problem, ask your colleagues if everyone agrees with the figures
  • Prepare your data so that it fits the flow and theme of the meeting

BoardEffect App for Windows Overview

Today’s business meetings don’t always happen in person and almost always have some kind of help from the technology side to make their work easier and more organized. Board portals are a useful tool that allows meetings to take place remotely, has a safe space to view necessary documentation, and saves time. Boardeffect app for windows is the leader in delivering meeting software and has a suite of useful features to increase your efficiency. In this article, we’ll talk about BoardEffect in more detail.

BoardEffect – general characteristics of the product

BoardEffect is one of the most popular board solutions today. The program assists management in managing meeting documents and board members while guaranteeing complete confidentiality. The program is primarily aimed at helping non-profit organizations and their management, it helps in organizing data and facilitates communication between colleagues. Approximately 1,400 organizations are currently using boardeffect in various industries. Thus the program finds its application in the medical, foundation, educational, and government sectors as well. The vendor’s customer base currently consists of over 100,000 users. The fact that executives rely on the program for their foundations and philanthropy is a serious indicator.

The program includes many features in its range of tools that help improve the productivity of an organization. Without the use of modern technology, companies cannot keep up with today’s pace of life and business development, all meetings and speeches will be too slow, but using a will help you restructure all your activities and ease your worries while increasing efficiency.

BoardEffect tutorial- main features

The provider offers several useful features for its customers. First of all, it is worth answering that the program is available on both stationary devices and mobile devices, provides a mobile offer, and supports all operating systems.

Further, with BoardEffect, you can simplify almost all of your processes, including the meeting cycle. No matter how often you have meetings, once a year or monthly, you will always have the ability to properly prepare for it. All materials from previous meetings are available in the space archives, including tasks, schedules, and whiteboards. All of this data is linked to the annual board schedule, which also includes policy and compliance.

Typically, board cycles last up to 5 years, BoardEffect makes naming, adapting and board sets easier and more convenient at this time. This is also evidenced in the availability of collaborative feature sets and ad hoc groups.  Administrators can edit profiles, add notes and track the activity of each user who is in the space.

Together, all of these tools are in a simplified and easy-to-understand interface. That way, you don’t have to spend too much time learning about a new product and get right to the point. The program also provides you with proper security, as it gives administrators the right to control a person’s access permissions to certain data. The storage offered by the provider is unlimited, and all actions can be performed from mobile apps wherever you are, giving you mobility and flexibility. 

BoardEffect integrates easily with many useful apps without requiring you to have any special technical skills. Our support team is available by phone or live chat. Employees are always ready to help you if you have any questions. Also, tech support provides educational materials to help you learn a new system.

To find out the pricing of this meeting portal you better contact the seller, but what is known for sure is that the provider does not provide a free trial.